Until you have a signed contract in hand, avoid working for any client. State provisions for the client if you back out, such as finding a third-party planner or refunding deposits.This clause should specify scenarios in which you can opt to back out, including unreasonable last-minute requests or lacking staff members.In some cases, the event planner might want to back out midway through the contract.With this clause, a client cannot hold you or your planning firm responsible for damages, injuries, or losses that occur due to their actions.This clause protects the event planner from legal action due to client negligence.The clause must define which circumstances are covered, who has the authority to cancel services, and what happens if those services are canceled.This clause gives the planner the power to cancel all obligations and services under certain extreme conditions.Circumstances beyond one's control include hurricanes, tornadoes, and floods.Also known as a force majeure clause, a termination clause provides a planner with legal protections if the services are canceled for reasons beyond their control.These clauses should state what constitutes a valid event cancellation and how long the client has to cancel before being charged the full amount. ![]() These terms protect your income and decrease the likelihood a client will cancel, especially when someone has a lot of money to lose.Cancellation clauses should state that any fees or deposits paid up until the cancellation are nonrefundable.Including a cancellation clause in your contract ensures you get paid if the event host must cancel their plans or backs out.Your payment schedule should best suit your business and cash flow needs, including any added fees and taxes.Indicate the date upon which the final payment must be received to deliver services.State the initial deposit due date in the contract and note that no work will begin until the deposit is received.Don't worry about getting too detailed with estimates because you can always renegotiate the budget later.Outline an estimated budget for the event to give the client a general idea of what to expect.Specify all payment details in the event planner contract. ![]()
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